Purchase & Receipt
Indents, purchase orders, goods receipt against PO, rate and discount capture, and supplier bill matching.
Pharmacy Management
Pharmacy Stock You Can Actually Account For
Batch-wise inventory with expiry alerts, purchase orders and goods receipt, prescription dispensing and GST-compliant sales billing — for hospital pharmacies and attached retail counters.
Expiry and shrinkage are inventory problems, not staff problems
A hospital pharmacy carrying a few thousand items cannot be managed from memory. Without batch-level records, expired stock is found when someone happens to look at a strip, fast-moving items run out on a weekend, and the gap between what the books say and what is on the shelf grows quietly month after month.
Care Matrix pharmacy management tracks every item by batch and expiry date from the moment it is received. Stock issues out against a prescription or a sale, so the system knows what should be on the shelf at any point, and physical verification becomes a comparison rather than a recount from scratch.
Expiry is handled before it becomes a loss. Items approaching expiry surface on a dashboard with enough lead time to return them to the supplier or move them to a faster-moving location, rather than being discovered as a write-off.
- Batch and expiry tracked from goods receipt to dispensing
- Advance expiry alerts with time to return or redeploy stock
- Reorder levels flagged before an item runs out
- Ward and department consumption visible separately from retail sales
What pharmacy management covers
Batch & Expiry Control
Item-wise batch tracking, expiry dashboards, near-expiry alerts and supplier return handling.
Prescription Dispensing
Dispense against a doctor's electronic prescription, with substitution recording and dosage instructions on the label.
Sales & Billing
Retail and IPD sales, GST-compliant invoices, discounts within policy, and returns against the original bill.
Sub-Stores & Wards
Issue to ward stock, track consumption by department, and reconcile what was issued against what was billed.
Supplier Accounts
Purchase registers, payable ageing, credit note handling and supplier-wise purchase analysis.
Who uses it
Hospital in-house pharmacies
Serving IPD wards and OPD patients, where consumption must reconcile with what appears on patient bills.
Attached retail chemists
A retail counter operating alongside the hospital, needing GST-compliant billing and its own stock and margin view.
Multi-store facilities
A central store feeding sub-stores or ward stock, with visibility of where inventory actually sits.
Frequently asked questions
Does it warn us before stock expires?
Yes. Every batch carries its expiry date from goods receipt, and near-expiry items surface on a dashboard and in alerts at a lead time you configure — typically 60 or 90 days. That is enough notice to return stock to the supplier under a return policy or move it where it will be consumed.
Can it stop items running out?
Reorder levels are set per item, and the system flags anything at or below its level so purchase can be raised in time. You can also review consumption history to set those levels sensibly rather than guessing.
Does it connect to doctors' prescriptions?
Yes, when deployed alongside the HMS. A prescription written by the doctor appears at the pharmacy counter, is dispensed against directly, and the charge posts to the patient's bill without the item being typed again.
Is retail billing GST compliant?
Yes. Sales invoices carry the required GST fields including HSN codes, tax breakup and proper numbering, and purchase and sales registers can be exported for filing.
Can we control who gives discounts?
Yes. Discount limits are set by role, and anything beyond a user's limit requires authorisation from someone with higher rights. Every discount is recorded against the user who applied it.
Other modules in the suite
Every module works on its own and works better together — they share one patient record and one set of reports.
See the Pharmacy Management in action
Tell us about your facility and we will schedule a personalized walkthrough within 24 hours.